blank-medicine-bottles-hiDuring activities it is not uncommon that a child or young person may have a mild complaint such as a headache and request a non-prescription medication e.g. paracetamol. These non-prescription medications should only be given when the child or young person‘s parent / carer has given permission, either on a registration form or verbally following a phone call at the time. An example of parental permission is provided for you in the sample registration form.

In some instances you may have a child or young person attending an event or a programme who needs to use prescription medication. For example, a diabetic or a child taking antibiotics. In this case the parent / carer must provide clear, written instructions and permission.

In the case of chronic illnesses, for example, diabetes, epilepsy, allergies or anaphylaxis which may require ongoing medication, emergency medication treatment or first aid, all appropriate leaders should be informed and aware of what is required. If necessary, a first aid plan and emergency management plan should be provided by the child‘s doctor.

All medication, both prescription and non-prescription, should preferably be administered by a leader with a First Aid Certificate. Two leaders must be present and the medication checked against the label on the bottle (including the expiry date) and the information on the registration form. If there is a discrepancy the medication must not be given. A record must be kept of what was administered, when and by whom. An example of a Medication Authority Form is provided for you here.

Medication is administered only if it:

  • is provided in its original packaging, complete with instructions,
  • bears the child‘s name,
  • has a current use by date,
  • the name of the prescribing health professional, doctor, naturopath, homeopath etc. and a emergency or first aid management plan (where appropriate) is provided, and
  • a parent / carer has given permission.

Medication must be stored in a separate, childproof container and refrigerated where necessary.  A record of administered medication also needs to be kept.